Admin Assistant - Store Design
Job Introduction
- Store Design Admin Assistant
- Lytham St Anne's, Lancashire - Please note this role is fully office based.
- Permanent 37.5 hours per week Monday - Friday
- Salary: £11.44 per hour (22,384.79 per annum) + excellent benefits
- Close date: Wednesday 7th August
- Phone interviews: Friday 9th August
- Interviews: Tuesday 13th August
Join our award winning, family owned jewellers as a Store Design Administration Assistant within our Property and Store Visual Image Department. In this role you will support the team with the delivery of store design projects, ensuring they open on time and run efficiently. This involves maintaining comprehensive project documentation, plans, reports and keeping updated records on the internal shared systems.
This role calls for a highly organised person, with a real passion for supporting others and a strong ability to always demonstrate exceptional teamwork.
You will work seamlessly with members of the Store Design, Property, Visual Image Team, Store Teams, Office Departments and our contractors/suppliers. This position will be based at our office in Lytham 5 days a week, to work closely with our project team.
Main Responsibilities
- Maintain comprehensive project documentation, plans, and reports
- Ensure project information is correctly filed
- Support the store design team with project-related tasks
- Support our Store Design team with design-related tasks
- Break projects into doable actions and set clear timeframes
- Communicate and set these deadlines with contractors, architects, and design agencies
- Communicate clearly with relevant office departments to ensure that everyone is up to speed throughout a project’s duration.
- Build brand Packs for our brand partners.
- Responsible for booking in ADT, Safes & CCTV
- Inputting invoices
- Procurement - placing of orders with suppliers for our projects
- Round up of keynotes & actions shared with team after meeting
- Responsible for collating team presentation packs
About Beaverbrooks
Established in 1919, we have 85 locations across the UK. We have 63 Beaverbrooks stores & 22 dedicated brand boutiques, including TAG Heuer, OMEGA, Breitling & Tudor.
We’re a family business. And you can tell that when you get here. It feels like family. From the very smallest details to the big important things.
Our core purpose is to enrich lives. We aim to make a positive difference to the world we live in. This includes our colleagues, customers, suppliers & the wider community.
As a company – we’re true to our word. When we say we’re going to do something, we go all out to do it. And every individual is truly valued.
The awards we’ve been given as an employer speak volumes about what it’s like to work here, some of which are:
- UK's 3rd Best Large Company to Work For – Best Companies 2023 – based on employee feedback (We’ve been in the top 10 for the last 5 years)
- Retail's Best Company to Work For - Best Companies 2023
- ‘The Happiest Place to Work’, in partnership with Retail Trust, at the Retail Week Awards 2023
Amazing benefits for amazing people
They say you get out what you put in. And, at Beaverbrooks, our people put in so much.
In return, just some of the benefits we offer include:
- 28 days holidays (inc bank hols, pro rata)
- Contributory Pension & Life Assurance
- Outstanding colleague discounts, which extend to your family & friends
- Wellbeing scheme
- Employee & family support & counselling in partnership with the Retail Trust
- A variety of different schemes to help you support charities close to your heart
- Office profit share bonus
The Ideal Candidate
ESSENTIAL SKILLS
- Prior experience in an admin project role with a good understanding of project processes, and effective planning
- Highly organised and efficient with the ability to multitask and prioritise
- A great attention to detail
- Excellent communicator and collaborator who can nurture great working relationships
- Initiative to ask questions, speak up and challenge where necessary
- Driven, proactive and conscientious
- Microsoft Office proficient (Excel, PowerPoint, Teams, and Word)
DESIRABLE SKILLS
- Knowledge of/experience of working with Microsoft One Note
- Previous experience working with Microsoft Project
Ref: INDOFF
Beaverbrooks